Every summer, camps buy hundreds of thousands of background checks. None of it happens inside your platform.
Camp directors are still emailing staff rosters to a third-party portal, reconciling PDFs, and chasing clear-to-hire flags — while you collect registration fees in your software. Owning this workflow is a margin line, a retention lever, and a trust signal, all in one SKU.
Camps are a high-volume, compliance-heavy, seasonal hiring engine running outside your product.
A native background check integration is the rare feature that adds revenue, reduces churn, and shifts a painful manual task off the director's desk — in a single ship.
The math is linear, the totals aren't small.
Spend = staff × turnover × per-check. Seasonal turnover and state stack do most of the heavy lifting.
| Camp type | Staff | New hires | State stack | Annual spend |
|---|---|---|---|---|
| Small day camp | 30 | 50% | Low ($22) | $330 |
| Mid day camp | 60 | 55% | Mid ($25) | $825 |
| Large day camp | 120 | 60% | Mid ($25) | $1,800 |
| Resident camp | 150 | 65% | High ($28) | $2,730 |
| Large resident camp | 300 | 70% | High ($28) | $5,880 |
Staff counts include counselors, CITs, specialists, food service, and maintenance. Turnover reflects net new hires needing a first-time check that season.
A mid-sized camp is a $1,000–$3,000 BGC line item with zero switching friction today.
If even a third of that moves through your platform, it compounds into real rev-share or markup dollars against near-zero incremental COGS.
"How much is a check?" is a stack question.
A camp-grade check is a bundle of components. Which components are included — and what each one costs — is what makes pricing move.
| Component | What it catches | Typical add |
|---|---|---|
| SSN trace | Identity + address history | $2–5 |
| National criminal DB | Cross-state felony/misdemeanor | $5–10 |
| Sex offender registry (NSOR) | 50-state registry sweep | $3–8 |
| Statewide criminal | Court-level records in a state | $5–15 |
| County criminal | Court-level records in a county | $8–20 |
| State child-abuse registry | PA CY-113, NY SCR, TX DFPS, etc. | $10–40 |
| FBI fingerprint (LiveScan) | Federal fingerprint-based | $22–50 |
| MVR / driving record | For staff who transport campers | $8–15 |
A "background check" is a configurable bundle. Our job is to ship the right bundle for the right state automatically.
That's what turns a confusing $18–75 range into a clean, defensible in-app price.
- Baseline states — ACA accreditation is the driving standard; no state-specific add-ons.
- State criminal — a statewide search is legally required in addition to the national.
- Child-abuse registry — states like NY (SCR) and TX (DFPS) require a registry check on top.
- Fingerprint / multi-registry — NJ and NH require fingerprint-based checks; bills compound.
- High-compliance stack — PA Act 153 (State Police + Child Abuse + FBI fingerprint) and CA Trustline sit at the top.
| State | Required stack | Market cost | Our cost |
|---|---|---|---|
| Pennsylvania | PA State Police + Child Abuse + FBI fingerprint (Act 153) | $55–75 | $28 |
| New Jersey | State criminal + fingerprint | $45–65 | $26 |
| California | LiveScan fingerprint + Trustline (in-home care) | $50–70 | $28 |
| New York | State criminal + SCR (child abuse) | $35–50 | $25 |
| New Hampshire | State criminal + fingerprint | $40–55 | $25 |
Our price sits materially below market for every high-stack state. That's the deal with camps: we absorb the compliance complexity; they get a clean flat rate.
Camps in PA, NJ, CA, NY, and NH don't need to learn the rules — the software should.
Routing the right state stack automatically at the point of hire is where integration earns its keep. It's the part camps get wrong when they DIY.
Director's current Tuesday, March 18.
Build staff roster in spreadsheet → email to BGC vendor portal → upload consent PDFs → wait 2–5 business days → open vendor portal → download results → reconcile to roster → flag incompletes → email director of operations → update camp software manually.
The same Tuesday, post-integration.
Director hires a counselor in your platform → state is auto-detected from camp location → correct stack (PA Act 153, NY SCR, baseline, etc.) is ordered automatically → consent collected via your existing staff-onboarding flow → result posts back as a status on the staff record → dashboard shows red/yellow/green at a roster level.
This is not a screening product — it's a hiring-workflow product that happens to include screening.
Camps don't want to buy background checks. They want to hire counselors and be compliant. Put the screening inside the hiring flow and the SKU sells itself.
Our price range vs. what camps pay today.
The band shows our $18–28 range. The tick marks show where a typical camp is paying today depending on state stack.
| Stack | Who it's for | Our price | Market | Delta |
|---|---|---|---|---|
| Basic national | Small day camps, unregulated states | $18 | $22–30 | –$8 |
| Camp-grade (ACA) | Most day + overnight camps | $22–25 | $28–40 | –$12 |
| State + registry | NY, TX, IL, WA, MA | $25–27 | $35–50 | –$15 |
| High-compliance | PA, NJ, CA, NH | $28 | $45–75 | –$25 |
$18–28, state-correct by default, inside your platform.
We're not the cheapest national DB scan on the internet. We're the cheapest compliant-for-camps rate — and the only one that ships with an integration your directors will actually use.